Information We Collect

We may collect personal information that you voluntarily provide when you register for an event, contact us, subscribe to our newsletter, volunteer, participate in a program, submit an inquiry, or otherwise communicate with Prairie Sky Running.

Depending on your interaction with our website, the information we collect may include:

• Your name
• Email address
• Phone number
• Mailing or residential address
• Date of birth or age-related information where required for event or program eligibility
• Gender or gender identity information where voluntarily provided for race registration categories
• Emergency contact information
• Race registration and event participation information
• Race distance, category, and other registration selections
• Volunteer information and preferences
• Information about your running experience or athletic qualifications where relevant to a program
• Information included in your inquiry or message
• Newsletter subscription information
• Payment or billing information where applicable
• Photos, videos, or other media you voluntarily provide
• Other information you voluntarily provide

Prairie Sky Running's events use online registration and may require participants to provide information necessary to register and participate in races. The organization also provides newsletter subscriptions and volunteer opportunities through its website.

We only collect information that is reasonably necessary for the purposes described in this Privacy Policy or as otherwise permitted or required by law.

Information Collected Automatically

When you visit our website, certain technical information may be collected automatically. This may include your IP address, browser type, device type, operating system, pages visited, referring website, approximate location, date and time of your visit, and information about how you interact with the website.

We may use cookies, tags, scripts, analytics tools, and similar technologies to operate, maintain, secure, and improve our website and understand how visitors use it.

You can adjust your browser settings to limit or disable cookies. However, disabling certain cookies may affect the functionality or performance of portions of the website.

How We Use Personal Information

Prairie Sky Running may collect and use personal information for purposes including:

• Processing race and event registrations
• Managing participant accounts and registration information
• Communicating important event and race information
• Providing race instructions, schedules, course information, and updates
• Managing race logistics and participant services
• Coordinating volunteers
• Communicating with volunteers and event participants
• Organizing and administering running events
• Managing refunds, transfers, deferrals, or registration changes
• Confirming eligibility for specific race categories or development programs
• Administering athlete development and mentorship programs
• Communicating with athletes, coaches, volunteers, sponsors, and community partners
• Sending newsletters, event announcements, training information, and promotional communications where consent has been provided
• Processing payments where applicable
• Maintaining participant, volunteer, and business records
• Improving our events and participant experience
• Operating and improving our website
• Understanding website traffic and visitor behaviour
• Protecting the safety, security, and integrity of our events and systems
• Preventing fraud, misuse, or unauthorized participation
• Complying with applicable laws, permits, insurance requirements, and legal obligations
• Fulfilling other purposes for which the information was provided or for which consent has been obtained

Prairie Sky Running hosts events that include trail and mountain races of different distances and difficulty levels, and its event operations involve registration, timing, aid stations, volunteers, race kits, course logistics, and participant communications.

Consent

By providing personal information through our website, registering for an event, subscribing to communications, volunteering, or otherwise providing information to Prairie Sky Running, you consent to its collection, use, and disclosure for the purposes identified when the information is provided or for purposes reasonably related to those purposes.

Where required by applicable privacy legislation, we will obtain additional consent before using or disclosing personal information for a new purpose.

You may withdraw your consent to certain uses of your personal information, subject to legal, contractual, event-related, or other reasonable limitations. Withdrawing consent may affect our ability to process a registration, provide race services, communicate important event information, or provide requested services.

If you subscribe to newsletters or promotional communications, you may unsubscribe at any time using the applicable unsubscribe mechanism or by contacting us.

Race Registration and Third-Party Registration Services

Prairie Sky Running uses third-party registration services, including Race Roster, to facilitate race registration and manage certain participant information. The website directs participants to Race Roster for registration and account-related functions.

Information submitted through a third-party registration platform may be subject to that provider's own privacy policy and terms.

Prairie Sky Running may receive or access information from a registration provider that is reasonably necessary to administer an event, communicate with participants, manage race logistics, process registration changes, and provide participant services.

We encourage participants to review the privacy policy of any third-party registration platform before submitting personal information through that service.

Event, Race, and Participant Information

Information collected during race registration may be used to administer the applicable event and may include participant names, race distances, categories, timing information, results, and other information reasonably necessary for race operations.

Prairie Sky Running publishes race information and may publish participant-related information such as race results or rankings where appropriate for event administration and reporting.

Certain registration categories may require information relating to age or gender. Prairie Sky Running's diversity and inclusion policy states that participants may register according to their declared gender and that no additional supporting evidence is required.

Where information is optional, participants may choose whether to provide it, subject to any requirements necessary to participate in a particular event or program.

Emergency and Safety Information

Running events take place on trails, roads, parks, and other outdoor environments and may involve challenging terrain, elevation changes, weather conditions, and remote locations. Prairie Sky Running may collect emergency contact information or other information reasonably necessary to support participant safety and emergency response.

This information may be shared with race directors, medical personnel, emergency responders, or other authorized event personnel when reasonably necessary to respond to an emergency or protect a participant's health or safety.

Volunteers and Community Programs

Prairie Sky Running relies on volunteers to help organize and operate its events. The company may collect information from individuals who volunteer, including contact information, availability, preferences, and information necessary to coordinate volunteer assignments. Volunteers play an important role in race operations, including aid stations, timing, course marshalling, and other event functions.

Prairie Sky Running also operates or supports running development programs. For example, its Prairie Harriers program supports Saskatchewan trail and mountain runners ages 16 to 19 and may involve information relating to athlete eligibility, performance standards, coaching, mentorship, and competition participation.

Information collected for these purposes will only be used to administer the applicable program, communicate with participants, and fulfil legitimate program and event requirements.

Photos, Videos, and Media

Prairie Sky Running events are community-oriented public events where photography and video may take place.

Photographs or videos may be captured during races, training activities, volunteer activities, awards, community events, or other Prairie Sky Running activities. These materials may be used for event documentation, communications, social media, promotional materials, website content, and other legitimate organizational purposes.

Where a specific media release or consent is required, Prairie Sky Running will obtain it as appropriate. For example, participants in the Prairie Harriers program are required to sign a media release permitting Prairie Sky Running to use photos and videos from competitions to promote the program.

If you have questions or concerns about the use of a particular photograph or video, please contact us.

Newsletter and Marketing Communications

Our website provides visitors with the option to subscribe to the Prairie Sky Running newsletter. The newsletter may include upcoming race information, event announcements, training tips, news, and other information relating to Prairie Sky Running and its activities.

If you voluntarily subscribe, your email address may be used to send the communications you requested or consented to receive.

You may unsubscribe from marketing communications at any time using the unsubscribe mechanism provided in the communication or by contacting Prairie Sky Running.

Disclosure of Personal Information

Prairie Sky Running does not sell or rent personal information to third parties.

We may disclose personal information when reasonably necessary to operate our website, administer events, provide requested services, or conduct our business. This may include disclosure to:

• Employees, race directors, and authorized representatives who require the information to perform their duties
• Event volunteers where reasonably necessary to perform assigned responsibilities
• Race registration, timing, website hosting, technology, communications, analytics, and other service providers
• Medical personnel, emergency responders, or safety personnel where reasonably necessary
• Event venues, parks, facilities, and authorized event partners where reasonably necessary
• Sponsors or event partners where appropriate and authorized
• Payment processors where applicable
• Professional advisors where reasonably necessary
• Government authorities, regulatory bodies, courts, law enforcement, or emergency services where required or permitted by law
• Other organizations or individuals where you have provided consent or where disclosure is otherwise authorized or required by law

We take reasonable steps to ensure that third-party service providers only receive information reasonably necessary for the services they provide.

Website Analytics and Third-Party Services

Our website may use third-party services and technologies to support website functionality, process registrations, manage communications, process payments, understand website traffic, display maps, provide social media functionality, or improve our online presence.

The website also contains links to external organizations, registration platforms, sponsors, race partners, provincial and national running organizations, accommodation providers, parks, and other resources.

Once you leave the Prairie Sky Running website and access an external website or service, that website's privacy policy and terms may apply. Prairie Sky Running is not responsible for the privacy practices, security, content, or policies of third-party websites.

We encourage you to review the applicable privacy policy of any external website before providing personal information.

Protection of Personal Information

Prairie Sky Running takes reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, collection, use, disclosure, copying, modification, loss, theft, or destruction.

Access to personal information is limited to individuals and service providers who reasonably require it for legitimate business, event, safety, or organizational purposes.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure. We cannot guarantee the absolute security of information transmitted to or through our website or third-party services.

Retention of Personal Information

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, administer events and programs, communicate with participants and volunteers, maintain appropriate business records, resolve disputes, and satisfy applicable legal or business requirements.

Race registration, event, volunteer, and program information may be retained for reasonable historical, administrative, reporting, safety, and record-keeping purposes.

When personal information is no longer required, we will take reasonable steps to securely destroy, delete, or anonymize it in accordance with our applicable policies and legal obligations.

Accessing and Correcting Your Personal Information

You may have the right to request access to personal information Prairie Sky Running holds about you and request that inaccurate or incomplete information be corrected, subject to applicable legal requirements and limitations.

If your information is held by a third-party registration or service provider, you may also need to make your request directly to that provider.

If you would like to make a privacy-related request to Prairie Sky Running, please contact us using the information below. We may need to verify your identity before providing access to or making changes to personal information.

Privacy Questions and Complaints

If you have questions about this Privacy Policy, would like to request access to or correction of your personal information, or have a concern about how your personal information has been handled, please contact Prairie Sky Running.
Prairie Sky Running CompanySaskatchewan, CanadaEmail: moc.gninnuryksp%40ofni
We will review privacy inquiries and complaints and take reasonable steps to address concerns in accordance with applicable privacy legislation.

Changes to This Privacy Policy

Prairie Sky Running Company may update this Privacy Policy from time to time to reflect changes to our website, events, registration processes, business practices, technology, or applicable privacy requirements.

When changes are made, the updated Privacy Policy will be posted on this website with a revised effective date.

Contact Us

If you have questions about this Privacy Policy or Prairie Sky Running's website privacy practices, please contact:
Prairie Sky Running CompanySaskatchewan, CanadaEmail: moc.gninnuryksp%40ofni